City Bids & Proposal Opportunities

BID LISTINGS & RESULTS

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TYPES OF PROCUREMENT

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Submitting a Successful Bid/Proposal

Once a business obtains a copy of a City bid/proposal solicitation (request for services or materials), the next major step is to prepare an acceptable bid/proposal response to the City.
 
Review the City bid/proposal solicitation thoroughly, paying attention to any requirements (terms, conditions, instructions, specifications, pricing methods, etc.). Requirements must be met in order for your bid/proposal submission to be reviewed.
  • The ONLY AUTHORIZED contact for a City of Durham bid/proposal solicitation and/or resulting contract is the Purchasing Division.  If you have questions, contact by phone at (919) 560-4132 or email purchmailbox@durhamnc.gov.
  1. ACCEPTABLE Bid/Proposal
  2. UNACCEPTABLE BID/PROPOSAL
  3. reviewing & awarding bids
  4. LATE BIDS-PROPOSALS
  5. opening OF bids-proposals
  6. BID WINNERS
  7. BID TAB RESULTS
  8. DEBARMENT & SUSPENSION
  9. VENDORS ARE WELCOME
  10. FAIR, ETHICAL & OPEN COMPETITION
  11. BID ON TWITTER

An ACCEPTABLE bid/proposal response will:

  • Be clearly worded, well-organized, and well prepared.
  • Be on the forms included in each City solicitation.
  • Have all instructions followed.
  • Be typed, if possible.
  • Be proof read for language and pricing accuracy.
  • Make sure all required supporting documents are attached.
  • Have any questionnaires answered, if required.
  • Contain accurate and truthful statements.
  • Include any product technical literature or sample, if required.
  • Make extra copies, if requested.
  • Be submitted with an original ink signature by the person authorized to sign the bid/proposal response.
  • Have each sealed bid/proposal response labeled clearly in the envelope/package with the City's bid/proposal solicitation number, description of the material, service and/or construction being bid/proposed, and contain the bid/proposal due date.
  • Make sure that a bid/proposal response is received by the City Purchasing Division before the designated date and time scheduled for bid/proposal opening.
  • Should the bid/proposal solicitation require pre-qualified products, make sure to have the product tested and qualified prior to issuance of a City bid/proposal response.