Proclamation Request

To help reduce the spread of COVID-19, many City of Durham employees, including the Mayor & Council Office, are working from home. All approved proclamation requests will be signed & delivered by email, or picked up by appointment with the City Clerk. A valid email address must be provided at the time of the request.

What is a proclamation?

A proclamation is an official document issued by the Mayor to commemorate a specific time period (ex. day, week, or month). It brings recognition or awareness to an issue, cause, milestone, or noteworthy event that is relevant and important to Durham. Proclamations are strictly honorary and not legally binding.

What are the guidelines to request a proclamation?

Please consider the following information before submitting a proclamation request. The Office of the Mayor reserves the right to decline any request or make exceptions to these guidelines.

  • Requests should be received two weeks before the requested date and may be rejected if they are not received sooner.
  • Proclamations must hold citywide importance or serve an educational purpose for a significant number of Durham residents.
  • Proclamations will not be repeated within a calendar year. Requests that are considered redundant will be declined, and a copy of the original proclamation may be provided instead.
  • Proclamations may not be issued for individuals, birthdays, retirements, weddings, anniversaries, church events, conferences, meetings, or businesses – you may request a letter for these occasions. 
  • Proclamations may not be used for advertisement or commercial promotion.
  • Issuance of a proclamation does not indicate or imply a policy endorsement from the Mayor.
  • Any draft language provided may be edited or rewritten at the judgment of the Mayor’s Office. Draft language submitted should be factually accurate and include up-to-date information.
  • Requests for proclamations are not renewed annually and must be submitted each year. Proclamations are issued only upon request, so if a proclamation is important to you or your organization, please request it. 


Complete the Proclamation Request Form. Please include a working telephone number where you can be reached for possible questions or details regarding the information you have provided.

Requests can also be mailed to:  Administrative Specialist, 101 City Hall Plaza, Suite 2400, Durham, NC 27701. Due to COVID-19, we are not accepting in-person requests delivered to our office. Because of the large volume of requests, we also cannot honor phone requests.


To follow up on a proclamation request, you can reach us at 919-560-4333.