The City of Durham Purchasing Division welcomes the interest and participation of vendors seeking contracts with the City of Durham. We hope the information presented here will help you with the procurement and materials management policies and procedures of the City.
This information has been developed as a general guide, and as such, may not answer all questions. For more information, call or write the City Purchasing Division.
Registering as a Vendor
To register as a vendor or update vendor information view the Vendor Self Serve page of the website.
Visits to the City Purchasing Division by sales representatives are welcomed and encouraged. We recommend that sales visits with Purchasing staff be scheduled in advance. To allow time for daily start-up and close-out, Purchasing staff schedule vendor visits during mid-day, between 9 a.m. and 3 p.m.
Bid/Proposal Opening Attendance
The date and time for bid/proposal openings is printed on the cover sheet of each City bid/proposal solicitation. While being present at the bid/proposal opening is not required, bidders/proposers are welcome to attend the opening. Since a thorough evaluation of bid/proposal responses is required before making an award decision, no decision will be made or announced at a bid/proposal opening.
The Purchasing Division maintains an automated Bid List file of prospective firms who have registered to be sent City bid/proposal solicitations for specific products and/or services.
The Bid List is used for formal bid/proposal solicitations that are expected to exceed $90,000 in value. Instructions for completing the forms are incorporated into the documents and registration is by product/service code selection. Interested firms are asked to limit their registration to only those products and/or services for which they are experienced and capable of providing in a quality and timely manner.